How We Work - What You Can Expect
from Advanced Records Management

OVERVIEW

SERVICES: DETAILED DESCRIPTION - 6 AREAS OF SPECIALITY

1. Document Management;      2. Access & Document Delivery ;                          3. Secure Transportation;
4. Tracking & Tracing;                5. Other Document Management Services;        6. Billing & Record Keeping

1. Document Management
Advanced Records Management can help you manage and monitor your records retention schedule if you choose, providing advice and expert consulting as necessary. We can also provide you with a customized reference manual that documents your schedule and processes. If you're not sure which documents and records you should retain, we provide Record Retention Guidelines to help you.



2. Immediate Access to and Delivery of Documents
Each time you need a carton, file or document delivered or picked up, you simply email, fax, call or write us to let us know when you want it: next day, same day, rush (immediately), or whenever you wish. We can locate a file in seconds, much faster than it takes for file clerks to get to the filing cabinet to manually search for documents. We make sure that you have immediate access to your records and documents, and we provide delivery when you need it. Advanced Records Management also offers Scan On Demand service. any document, any time, any where.



3. Safe and Secure Document Transportation
Our professional staff uses our safe, secure, alarmed, climate-controlled company vehicles to pick up and deliver, ensuring that your documents are protected in transit. All vehicles are equipped with fire extinguishers to minimize damage in the event of an emergency.



4. Tracking and Tracing Documents
When we handle your documents, each transaction is automatically recorded using the most current bar code technology. This provides a complete audit trail of who handled your documents, including when and where. It truly is a complete "Chain of Custody." The technology we use is the same used by top records management companies worldwide, to ensure increased accuracy and minimize downtime. Advanced Records Management also has its own secure and proprietary database.



5. Other Document Management Services
Advanced Records Management can safely pack and ship your documents for immediate delivery anywhere in the world, per your specifications. In addition, we can receive, inspect, store and ship printed materials, providing Just-In-Time inventory management for your facilities. See more detail about our document shredding, imaging and scanning, and document indexing.



6. Billing and Record Keeping
We can provide billing and tracking by department or other unit, depending on your needs. Our systems allow us to customize reports for each customer and search for data in many different ways. Sample reports include: